QuickBooks Desktop, Compare QuickBooks Desktop to Online
QuickBooks Desktop versions are available through digital download or as products shipped from QuickBooks or other retail merchants. Also budget for integrated add-on third-party apps, including AP automation software. You have options when migrating your data from QuickBooks Desktop to QuickBooks Online. You can do it yourself and take advantage of our step-by-step guides and demos. When you migrate your data, you can choose to migrate whatever matters most. Move some or all of your QuickBooks Desktop data, including transactions within a date range, balances, and specific lists.
You can send email invites to your accountant from within the software. You can use either QuickBooks Online or QuickBooks Desktop, but not both. You can, however, switch your business’s account from QuickBooks Desktop to QuickBooks Online without losing your data.
Can I switch from QuickBooks Online to QuickBooks Desktop?
Users can simply click on the Reports option to access reports in a variety of categories including Favorites, Business Overview, Expenses and Vendors, Employees, and Sales Tax reports, along with several others. All reports can be exported to Microsoft Excel for customizing, viewing on screen, printing, or emailing directly to recipients. Users can access features via the vertical menu to the left of the screen or by using the drop-down menu bar at the how do i compute the delaware franchise tax top, and the My Shortcuts option allows you to add a shortcut to frequently used features. If the default screen is too crowded for your taste, you can hide the vertical menu, only displaying it when you wish. You can easily access all QuickBooks Online features from the dashboard, where you’ll find a vertical menu bar to the left of the screen. While the dashboard is a bit cluttered, you can easily customize it to only display the information you wish.
- Intuit reserves the right to limit the number of sessions and the length and scope of each session.
- If QuickBooks Online seems like an appropriate solution for your home-service business, it’s easy to get started.
- QuickBooks Desktop’s user interface is very different from QuickBooks Online, offering navigation using a flowchart style menu.
- QuickBooks Online Advanced is slightly better than Plus and the other QuickBooks Online plans in A/P and A/R because of its batch invoicing and expense management features.
But for most small-business owners in most industries, QuickBooks Online has better automation, better access, and a better price point. Access your account via the cloud for up to 25 users with the Online version, and pay an additional fee per user, up to 40 users, for cloud access with Desktop. What used to be a huge bulk of QuickBooks business is no longer so—it focuses mostly on its cloud version and actively encourages users to make the switch from Desktop to Online.
How many employees do you have?
Absolutely not, it never will because Desktop was designed in the 90s and still looks relatively similar to that. But based on the nature of your business and its unique needs, one of these programs is likely to be of more benefit to you than the other. Accountants are most commonly against it because QuickBooks Online is a new system, and it functions the same but looks different. The job of an accountant is now to advise you on how to grow your business from those financials and business experience in a specific field.
However, converting your data from one desktop solution to another can be a complex process. Each Desktop plan comes with one user; additional licenses cost extra. For many small-business owners, most of the time, QuickBooks Online works better than QuickBooks Desktop. It’s more affordable, easier to share with your accountant or other financial stakeholders, and offers better invoicing than its locally installed counterpart. The dashboard is super intuitive with large, easy-to-understand charts, and the mobile app is similarly easy to use.
Invoicing (Winner: QuickBooks Online)
QuickBooks Enterprise is designed for large businesses or small enterprises and starts at $1,410/year. You can add payroll, more users, and cloud hosting for additional fees. Small businesses have become the biggest target for hackers, more so than individuals. Because they have more information with records, customer files, payment methods, employee information, and money than individuals.
- Depending on how many people you want to share access with — as well as whether or not your business sells physical products — you’ll likely end up choosing between the Essentials and the Plus plans.
- We recommend crunching the numbers to decide whether the online or desktop versions of QuickBooks are right for your specific business.
- Users can access features via the vertical menu to the left of the screen or by using the drop-down menu bar at the top, and the My Shortcuts option allows you to add a shortcut to frequently used features.
- However, the QuickBooks Desktop app is a very pared down version of the desktop and is poorly rated.
It uses first-in, first-out (FIFO) inventory tracking, an essential feature that helps manufacturers or retailers determine how their inventory affects their profitability. It also lets you update inventory costs and quantities, separate taxable from nontaxable items, and set up alerts if you’re running out of stock. The main differences between the two QuickBooks plans are the ability to create billable expenses and assign them to customers, track inventory costs, and calculate P&L by project.
Can I switch from QuickBooks Online to Desktop?
It can also be used for taxation purposes that come at the end of the financial year. Intuit QuickBooks has been pushing its online products, so switching from QuickBooks Online to Desktop isn’t as easy, but it is possible. Go to the Settings gear icon and click “Export Data.” Then, select your reason for leaving.
Meanwhile, QuickBooks Premier has two payroll options with prices that start at $50 per month plus $5 per employee. If you can file taxes confidently on your own, Enhanced Payroll might be suitable. If you want QuickBooks to file your taxes for you, then you must upgrade to QuickBooks Desktop Assisted Payroll for $109 per month plus $2 per employee. Learn how else the two products differ in our QuickBooks Desktop Payroll Enhanced vs Assisted Payroll comparison.